WHAT MAKES A PROJECT?
Specific Goal / Time Frame / Final Outcome or Result / Budget & Resources / Plan of Action / Evaluation.
This post will cover the following:
PROCESS FLOW FOR PROJECT MANAGEMENT
INITIATING
This is the first phase, where:
Project is defined - Feasibility Study
Project authorized
Stakeholders' initial requirements are identified
Project objectives and high-level scope are determined
The project manager is assigned.
PLANNING
A detailed project plan is developed, defining:
Project Scope
The deliverables, features, tasks, and constraints
Objectives
Clear and specific goals that a project aims to achieve.
Deliverables
Specific outputs produced and delivered during a project's lifecycle
Milestones
Significant events or checkpoints that mark key stages of a project's progress
Resources
People, materials, equipment, and funds needed to accomplish project tasks and deliverables
Schedule
Timeline that outlines the planned start and end dates for project activities, tasks, and milestones
Risk assessment and management plans are created to anticipate and address potential issues.
Risk assessment and management plans refer to the process of identifying, analyzing, and addressing potential risks that may arise during a project.
These risks are events or situations that could have a negative impact on the project's objectives, timeline, budget, or quality.
EXECUTING
The project plan is put into action.
Tasks are assigned to team members, and project deliverables are produced. The project manager ensures effective communication, resource allocation, and adherence to the schedule.
Quality control processes are applied to maintain the desired level of quality
MONITORING and CONTROLLING
Throughout the project, performance and progress are monitored against the project plan.
Any variances are identified, and corrective actions are taken to keep the project on track.
Quality control processes are applied to maintain the desired level of quality.
CLOSING
Formally closing the project.
Deliverables are handed over to stakeholders, and project performance is evaluated against initial objectives.
Lessons learned are documented for future projects.
TIP: RE-USE an existing project management plan for future projects
DOCUMENTS
PROJECT PROPOSAL (Done at the beginning of project for stakeholders to approve))
The goal of this document is to convince the decision-makers and stakeholders that the idea behind the project is worth pursuing.
A project proposal needs to outline the project's core value proposition, which is often done in the form of a business case.
Includes:
Executive Summary
Objectives
Background
Feasibility Study
FEASIBILITY STUDY
Discovery
What are the needs of the project?
What is the budget?
What resources are going to be needed
What is the timeframe for starting the project?
Describe the project
Outline the potential solutions resulting from the project.
List the criteria for evaluating these solutions.
State which solution is most feasible for the project.
Make a conclusion statement.
PROJECT CHARTER (Done after Project Proposal is approved)
This document lays the foundation for the project by covering the high-level project planning.
Project Goal
Project Participants
Stakeholders
Requirements
Constraints
Implementation Milestones
Communication
Deliverables
Cost
TERMINOLOGY
Integration Management:
Focuses on coordinating various project elements and processes to ensure a cohesive approach to project management.
Scope Management:
Involves defining and controlling the project's scope to prevent scope creep and ensure that all requirements are met.
Time Management:
Addresses scheduling and timely completion of project tasks and milestones.
Cost Management:
Deals with budgeting, cost estimation, and control to manage project expenses effectively.
Quality Management:
Ensures that the project meets the specified quality standards and objectives.
Human Resource Management:
Involves managing project team members, their roles, responsibilities, and overall performance.
Communication Management:
Focuses on establishing efficient communication channels to ensure that information is shared effectively among project stakeholders.
Risk Management:
Involves identifying, analyzing, and mitigating potential risks that may impact the project's success.
Procurement Management:
Addresses the acquisition of goods and services from external vendors or contractors to support the project.
Stakeholder Management:
Focuses on identifying and managing stakeholders' interests, expectations, and concerns throughout the project lifecycle.
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